A Study Guide to Planning a Graduation Party
While students graduate, they would have been on a roller coaster ride and have put in insane efforts. Hence, it is time for the person planning a graduation party to do some ground work before getting started. This planning guide will help you in throwing an awesome party for an A+ graduation bash.
- A Month Before
- Choose the date that is convenient and it necessarily does not have to be the weekend after the graduation ceremony.
- Prepare a list of invites.
- You can also invite friends or family that are staying far apart. Although most of them would not be able to make it, they would be keen to send across a gift.
- You can also ask for the list of invites to include the teachers, school friends etc. of the graduate.
- Pick a nice photo of the graduate that you can use to create custom party invitations. It is best recommended that you ask them to send it across to you at least three weeks in advance.
- Make all the reservations for catering, tents etc.
- Three Weeks Before
- Ensure that the list of food and drinks menu is ready.
- Make a rough calculation of the number of attendees – nearly 75%.
- Start with the preparation for Hors d’oeuvres so that you get some lead time.
- Stock up some water bottles instead of having soda cans.
- Innovate and make your party unique by having personalized materials for use at the party such as cups, napkins etc.
- If you need a fair understanding of the ordering quantity, go through the guidelines we have compiled.
- Two Weeks Before
- Arrange for the music – which includes the karaoke, speakers, iPod dock etc.
- Put together a nice slide-deck that comprises of the memorable photos of the graduate.
- Get a giant card or a guest book so that the attendees can write something nice or sign on it.
- Plan some personalized gifts and also order for a cake.
- A Week Before
- Food items that can be reheated easily can be prepared.
- Look out for the weather report and make arrangements for open spaces.
- Get some lawn games in, to make the party exciting.
- Make arrangements for the required furniture.
- 1 or 2 days Before
- Make sure that the house cleaning is done and the yard is well-maintained.
- Look out for the weather report again to make alternative arrangements, if required.
- Start with the decorations and placements of seating arrangements.
- Get your camera ready by making more space and keeping the battery charged.
- Inform your neighbors about the party so that they are aware. If required, you can also invite your neighbors.
- Have large trash bins handy.
- The Day of Party
- Get started by preparing the food.
- Preserve the food in cold storage till guests start arriving.
- Food that is to be served hot should be prepared and kept in a warm oven.
- Coolers should be labeled and stock up ice.
- Set up tables for card boxes, graduation gifts etc.
- Make sure that you are fully equipped with tissues, towels, toothpicks etc.
- Arrange all the plates, napkins, utensils etc.
- Keep the lawn games ready.
- Use the custom ribbons to decorate the entrance area.
- Get started with the music
- Congratulate the graduate and make them feel proud!
Although planning a graduaton party might seem difficult, you can make your party the best by following our tips or by making use of our party planning checklist, so that you do not miss out on anything and host a memorable party!